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Administrative Assistant

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An exciting new opportunity has arisen for an Admin Assistant to join our Therapies team on a full time, permanent basis at our Hospital in Cawston, near Aylsham.

If you are numerate and experienced in admin skills, including minute taking, take the next step in your career and speak to us today.

Job Description:

To act as first point of contact for staff/visitors/patients/callers to the Department of Psychology and Therapies, ensuring queries are dealt with or redirected to the most relevant person.

To provide a secretarial and administrative service to the Department of Psychology and Therapies, including typing, filing, audio typing, copy-typing, photocopying and the use of management information systems and e-mail to support the smooth and effective running of the Department.

Deal with telephone, email and face-to-face enquiries from a variety of sources, providing information and directing and prioritising queries as appropriate to ensure efficiency and effectiveness of service delivery.

Organise, prepare, compile and distribute agendas along with supporting papers for multidisciplinary team (MDT) and departmental meetings and provide administrative support including minute taking.

To manage the documentation of MDT meetings and assist departmental staff with preparation of Care Programme Approach (CPA) reports.

Update patient information following MDT meetings, including progress graphs, risk rating and updating of risk assessments.

Provide administrative support for a range of meetings and events organised by Psychology and Therapies department e.g. organizing dates, booking venues, organising equipment etc.

Effectively prioritising own workload and requests for administrative support by being flexible and highly responsive to meet deadlines.

Candidate Requirements:

Good understanding and working knowledge of the use of Microsoft Office, in particular Word and Excel.

Advanced Keyboard and word-processing skills with a high degree of speed and accuracy. Will have previous experience of audio and copy typing.

General administration experience (at least 1 year) and able to take accurate minutes and notes

A formal qualification in secretarial studies/business administration such as NC/SVQ II, or equivalent knowledge gained through previous secretarial experience.

Excellent communication skills within a range of situations.

Confident in dealing with patients, visitors and staff

Good communication and organizational skills Tact, Diplomacy and Empathy

Be able to prioritise within a pressured environment with efficient/effective use of resources, to meet deadlines

Employment Details:

£17,500 per annum, Full Time, Permanent, 37.5 hrs per week (Monday to Friday, 0900 til 1700).

This job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

We offer a competitive salary, a comprehensive 3 week induction training and a commitment to personal and professional development opportunities and demonstrable career progression.

We are an equal opportunity employer committed to developing our staff.

We positively encourage applications regardless of race, ethnicity, sexual orientation, religion or belief and age.

All Appointments are subject to an acceptable DBS disclosure.

Award winning independent specialist service registered with the Care Quality Commission (CQC). We provide an individualised and comprehensive care pathway that leads to a smooth transition back to the local community or a service of supported living and greater independence.

We have been honoured to be named ‘Independent Secure Healthcare Provider 2015/16’, by Apex, and ‘Large Training Provider of the Year 2015/16’ by the YMCA

Jeesal Group
Cawston Park Hospital
Occupational fields: 
Employment type: 
Full time
Years of experience: 
1 - 2 years
£17,500 per annum
Required general skills: 
Minute Taking
Excellent Communication Skills
Audio and Copy Typing
Required IT skills: 
MS Excel
MS Powerpoint
MS Word
MS Outlook
Closing date: 
Friday, 28 September, 2018